What Is Data Entry? Data Entry Jobs:

What Is Data Entry?

The process of entering information or updating records in a database or computer system is known as data entry. What is the job of a data entry clerk? To enter information, data entry professionals use computers and data processing programs. Transcribing data from recordings or phone conversations may also be included in data entry job descriptions. While most data entry tasks are handled electronically, depending on the employer, paper documentation may be used as well.

Skills for Data Entry, Job Requirements, and Experience:

For job applicants seeking to begin a data entry career, many employers typically require only a high school diploma or GED equivalent. However, a bachelor’s degree may be required in some cases (depending on the industry). Prior to a potential data entry job interview, academic qualifications will be made clear. You may be required to take a data entry test to determine the accuracy of the information you enter. Using data processing software is frequently required, so many employers seek candidates who are familiar with platforms such as Microsoft Office or the Microsoft Excel spreadsheet program.

Candidates with the following characteristics can put themselves ahead of the competition outside of technology. In your cover letter, include the following data entry skills:

  • Self-motivation in the workplace
  • Pay close attention to the details.
  • working independently or as part of a team
  • courteous and polite
  • Deadline-oriented
    If you’re wondering how to become a data entry professional, the good news is that many employers hire for entry-level data entry positions, making it an excellent way to gain on-the-job data entry training and experience. In terms of the job outlook for data entry, the federal Bureau of Labor Statistics predicts a 3% increase over a 10-year period ending in 2026.

Data Entry Salary: What Do Data Entry Jobs Pay?

Hourly wages for data entry jobs range from $11 to about $17 per hour, according to PayScale, with higher pay rates going to candidates with the most skills and experience. The average hourly wage is $14.41.

Other factors that may influence data entry clerk pay include whether the job requires additional tasks such as customer service or administrative office duties. A data processor may be required in the hospitality and travel industries, for example, to keep track of client bookings and reservations, including schedule changes and cancellations.

Finding Real Data Entry Jobs:

Valid data entry jobs do exist, but they should not be paid for with a startup fee or other investment. Every day, FlexJobs posts legitimate data entry jobs. Every data entry job on FlexJobs has been thoroughly vetted by a FlexJobs researcher and is being offered by a reputable employer.

To spot a potential data entry scam, look for listings that include:

  • Processing rebates after paying an administrative fee or training
  • recessing rebates
  • Buying business kits
  • Encourage affiliate marketing.

Companies Hiring for Data Entry Jobs:

Data entry can be an ideal job for people who want to work from home. Because most data entry responsibilities can be handled with a personal computer, many employers looking for data entry jobs prefer to hire professionals who can work from home. Data entry jobs can also provide job flexibility in the form of part-time, temporary, or freelance work.

FlexJobs has data entry jobs from a variety of companies, including:

  • Adecco
  • Ajilon
  • Conduent
  • Greene Resources
  • Kforce
  • Kelly
  • Rose Worldwide
  • Symbria
  • Retail Data


Data entry jobs :

1. Virtual personal assistant:

The national average annual salary is $61,404.
Primary responsibilities: A virtual receptionist works for a company remotely, performing many of the same duties as an office receptionist. They are in charge of the company’s clerical needs, such as calendars, appointments, and payroll information. They also spend time answering phones, taking messages, and directing callers to the appropriate party.

2. Data Entry For Clerk:

The national average annual salary is $39,100.
Primary responsibilities: A data entry clerk is responsible for organizing data received from a company into an appropriate file system or spreadsheet format. They may also be tasked with updating obsolete data and comparing new data sets to the original figures. Success in this role is dependent on organization and current computer software programs. Company remotely, performing many of the same duties as an office receptionist. They are in charge of the company’s clerical needs, such as calendars, appointments, and payroll information. They also spend time answering phones, taking messages, and directing callers to the appropriate party.


The national average annual salary is $44,114.
Primary responsibilities: A transcriptionist, also known as a transcriber, is a professional who converts audio files to text. Interviews, podcasts, medical reports, TV shows, webinars, and focus groups are among the audio and video formats that they transcribe. Data transcribers may be asked to work with sensitive information and are expected to keep it private.

4. Proofreader:

The average annual salary in the United States is $59,136.
Primary responsibilities include: Proofreaders look for grammar and punctuation errors in manuscripts. They can work as independent contractors or as contract employees for a company. A proofreader may be expected to validate information in a manuscript. In addition to fact-checking, they may be asked to become acquainted with industry research and terminology. It’s a good idea to be acquainted with writing style manuals such as the Associated Press Stylebook or the Chicago Manual of Style.

5. Expert in coding:

The national average hourly wage is $21.81.
Primary responsibilities: A coding specialist retrieves and organizes client data, helps to create company documents, and manages company databases. In addition, they may be expected to coordinate between hospitals and insurance companies in order to record insurance reimbursement fees. This job requires a thorough understanding of medical procedures.

Skills need for data entry:

Here are some of the common skills that can help you perform better in a data entry job:

Organizational abilities:

It’s critical to be well-organized when working in data entry so that you don’t confuse the information you’re entering into electronic databases or software.

Pay close attention to the details.:

When working in a data entry role, it is critical that you enter the correct information. Having strong attention to detail entails being able to stay focused on the task at hand while avoiding any potential errors. This ability will also allow you to work more efficiently.

Transcription and entering skills:

If you want to work in data entry, you should have strong typing and transcription skills because your day will be filled with computer work. Your job will be made infinitely easier if you can type and transcribe quickly and efficiently.

Communication abilities:

Because you’ll be working with a wide range of text and information on a daily basis, good verbal and written communication skills are essential. Spelling and grammar mistakes can significantly reduce the quality of your work.

Customer service skills:

Customer service skills may be required depending on your position. Many customer service positions require some form of data entry.

Computer skills:

You should have strong computer skills if you work in data entry. This includes not only being able to type but also comprehending the software that your company employs. You should also be capable of learning the software required for your role.

Time management skills:

Working in data entry requires strong time management skills because you will be expected to complete a large amount of work in a short period of time.

Benefits of Working in Data Entry:

The following are some of the benefits of working in data entry:

Jobs are easily accessible:

Workers can often find work because many different types of businesses require data entry workers.

Opportunities for self-employed workers:

Because a virtual workforce of independent contractors is significantly less expensive to manage than an in-house staff, and more U.S. companies are outsourcing work, job opportunities for data entry freelancers are expanding.

Entry barriers are low:

The cost and effort required to learn the skills required for data entry are significantly lower than for many other jobs.
Examples and Templates of Data Entry Cover Letters

Warnings About working in data entry:

While a part-time or full-time position in data entry may offer many benefits, there are risks and deterrents to working in this industry. You can benefit from knowing about a few issues, such as
Job swindles
There are numerous work-at-home scams in data entry that can derail your job search. These scams involve false data entry job offers, high-paying promises, identity theft, or money requests. To reduce this risk, use the following suggestions:
Do your homework by researching a company that offers data entry jobs. A legitimate business should have trustworthy online information about its location, contact information, activities, and workforce. Do not work for corporations.

Most Frequently Asked Questions

Can a beginner do data entry?

While data entry is not impossible for beginners, it can be difficult. Individuals new to data entry can prepare by learning how to use spreadsheet and word processing programs such as Microsoft Excel and Word. There are numerous free beginner-friendly tutorial videos and online courses available to equip you with relevant data entry skills and knowledge. Furthermore, when onboarding new team members, most companies provide on-the-job training.

What are some data entry examples?

A data entry professional’s day-to-day tasks vary depending on their specialty. The following are common duties found in various data entry roles

  • Data collection and organization
  • Data entry into documents and databases
  • Transcribing audio to text Verifying the veracity of documents
  • Updating outdated or incomplete data
  • Examining data for errors or missing information

What qualifications are required for data entry?

Employers frequently prefer candidates with a high school diploma or equivalent. While a college degree is not required for most data entry positions, employers typically prefer applicants with a college degree if the data entry position is in one of the following industries:

  • The study of computers
  • Software creation
  • Administrative services for telecommunications

What are the four different types of data entry?

Data entry tasks are frequently classified into four types:

Data cleansing:

Edntails organizing information from databases to eliminate inaccuracies and duplications.

Data processing:

Edntails gathering and modifying data for later analysis, filtering, and reporting.

Data classification:

Entails categorizing data according to various properties and characteristics.

Data conversion:

Is the process of converting data from one format to another, either manually or with the assistance of software.

What do data entry jobs pay?

salary for data entry jobs varies depending on the specialty and industry. Data entry specialists typically earn between $25,571 and $60,048 per year, with a national average salary of $39,185. Click on the link provided for the most recent salary information from Indeed.

The following cities have the highest pay rates for data entry jobs:

$47,262 per year in New York, New York
Annual salary in Chicago, Illinois: $42,803.
Austin, Texas: $41,792 annually
Annual salary in Phoenix, Arizona: $39,630
Annual salary in Fort Worth, Texas: $38,912

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